Association’s Mission: To lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.
Purpose of Position: Provide a high level of skilled administrative duties in support of the Government Affairs Team including project support, processing correspondence and materials, maintaining calendars, scheduling events, webinars and meetings, developing and maintaining filing systems, and responding to requests from members.
Provide high-level administrative duties
Provide administrative support, including high level contact and communication with the internal staff, Association membership, vendors, consultants, key constituents and others as appropriate.
Provide administrative support including scheduling, meeting material preparation, and the taking and transcription of meeting minutes.
Plan meetings, conference calls, and webinars, coordinating schedules and resolving any scheduling conflicts.
2. Produce memos, correspondence and materials
Provide high level of editing and proofing for Association documents.
Compose letters, memoranda and other correspondence from verbal direction.
Proofread and finalize correspondence and communication materials.
Copy, fax, distribute, and file documents.
Assist in the development and coordination of various publications for the membership.
3. Assist with organizational administrative tasks
Respond to common inquiries and requests from the membership, government agency personnel, legislative staff, and other outside individuals.
Provide back-up support for front desk and other administrative staff.
Provide copying, mailing, faxing and phone support, as needed.
Balance the demands of multiple projects so that no project/task falls behind schedule.
4. Maintain calendars and schedules
Manage multiple staff calendars including scheduling appointments, meetings, and events as well as updating organizational calendar.
Set up and host conference calls and web meetings.
5. Coordinate meetings and events
Coordinate on-site or off-site meetings including all logistics (space, audio/visual equipment, meals and hotel accommodations).
Prepare agendas, written documents and notices.
Take and transcribe meeting minutes.
6. Develop and maintain filing systems and information management tools
Maintain assigned departments files and documentation materials to ensure accurate record keeping.
Assist in the development and maintenance of information management tools and systems to track information and increase efficiency such as membership database, consultant database, calendars, and website.
Skills and Talents Required:
Excellent organizational and multitasking skills.
Project or program management skills.
Exceptional interpersonal skills.
Proven oral and written communication skills.
Advanced knowledge of Microsoft Office and Web Based applications.
Ability to maintain professional and courteous telephone manner.
Operate standard office equipment.
Support multiple staff.
Treat sensitive matters with confidentiality.
Anticipate and resolve problems on own initiative.
Manage multiple tasks.
Pay close attention to detail.
Organize and evaluate projects.
Maintain a helpful attitude and work co-operatively within a team environment.
Attends and participates in all staff meetings of the Association.
Reports regularly to Supervisor.
Participates in Association events and represents the Association as requested.
Interaction with association members.
Travel primarily within the state by ground or air.
Other duties as assigned.
Education and Experience:
AA or equivalent experience preferred. Minimum five years of advanced administrative support experience working preferably in a legislative environment.
Salary: $48,871 + Excellent benefits
To Apply: Submit cover letter indicating where you heard about this position, resume, and professional references in MS Word format to firstname.lastname@example.org or FAX 916-440-8172.
We strive for our workforce to represent California’s diverse population including capabilities, culture, language, experience, and socio-economic background, while also meeting the highest standards and qualifications of our industry.
Internal Number: 031219
About California Primary Care Association
The California Primary Care Association (CPCA) represents more than 1,100 non-profit CCHCs who provide care to nearly 6 million patients each year. Community clinics and health centers (CCHCs) are committed to providing comprehensive, high quality health care to everyone who walks through our doors, in a compassionate and culturally sensitive manner.
CCHCs include federally qualified health centers (FQHC) and FQHC look-a-likes, community clinics, free clinics, rural health clinics, migrant health centers, Indian health service clinics, and family planning clinics.
Services include comprehensive primary and preventive care, women’s health, dental, mental health, substance use treatment, health education, outreach and enrollment, pharmacy and more.