Provides administrative support to the Manager of Nursing Recruitment and Integration. Responsibilities include reaching out to candidates, scheduling of interviews and peer interviews, tracking position controls, completing position requisitions, creating regular recruitment, retention reports, and coordinating administrative meetings; recording and tracking of meeting assignments for recruitment purposes. Provides all general office management functions including filing, copying, faxing, reception, drafting correspondence, maintenance of supplies. Works closely and in collaboration with HR Talent Acquisition Team in scheduling interviews, job offer communication as needed and coordinator of all onboarding and transfers within the nursing division.
EDUCATION: High school diploma or equivalent. At least one year post-high school secretarial/computer training or two years secretarial experience in a hospital or clinic setting required.
CERTIFICATION/LICENSES: None required.
Knowledge of medical terminology preferred
Must be proficient in all Microsoft Office Suite applications (e-mail, Scheduler, Excel, PowerPoint, and Word) at intermediate to advanced level
Well versed in Human Resources and hospital policies and procedures
Ability to work independently with minimal instruction; highly effective organizational, decision making and problem solving skills; effective communication and excellent customer relations skills, competence in secretarial, phone etiquette, spelling and grammar
Ability to read, write, and communicate verbally in English required
Bilingual in Spanish preferred
EXPERIENCE: 5 years office or administrative support experience required.
NATURE OF SUPERVISION:
Responsible to: Assigned Patient Care Directors
- Bloodborne pathogen A
Works in clean, well-lighted, ventilated, smoke-free environment. Patient contact while performing duties on units. Subject to stressful professional relationships. VDT exposure. Working hours are varied, with flexibility due to unexpected changes in schedule and emergencies.
PHYSICAL REQUIREMENTS: Ability to sit and work for long periods of time at a computer terminal using sound ergonomic principles. Extensive use of hands for writing and use of computer. Additionally, duties require ability to regularly stand, walk, stoop and reach. Moderate physical effort (able to lift/carry up to 15 lbs.)
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.