Summary:

The purpose of the Executive Office Manager is to provide executive support to the Chief Executive Officer (CEO) in a one-on-one working relationship; Assist other Executives as needed; maintain responsibility for the day to day operations of the Executive Office; supervise the Executive Assistant I and Executive Assistant II; serve as a liaison to the senior management team; and coordinate and oversee special projects for the Executive Office.

• Supervises and manages the Executive Office daily. Assists the CEO as needed.
• Manages the CEO's calendar and handles a wide variety of administrative tasks.
• Plans, coordinates and prioritizes Executive schedules. Provides gatekeeper and gateway role.
• Researches, prioritizes and follows up on incoming issues and concerns. Determines appropriate course of action.
• Provides a bridge for smooth communication between the CEO and internal departments demonstrating leadership.
• Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects.
• Responsible for drafting required correspondence for the CEO. Coordinates schedules and prepares for meetings.
• Prioritizes conflicting needs and follows through to meet deadlines for the CEO. Work with HR Leadership on evaluation process.
• Responsible for the planning of the board leadership meetings. Coordinates scheduling of internal System meetings.
• A professional appearance is required at all times; confidentially is required in all matters.

Requirements:

• Education
• Associate degree or equivalent experience. Bachelor's degree preferred.
• Experience
• 5 years' experience as an Executive Assistant with a minimum of 3 years' experience in a leadership position. Total of 10 years of working for an Executive and office experience.
• Other Skills/Competencies
• Ability to perform the essential functions of this position, with or without reasonable accommodation and without posing a direct threat to the health and safety of self or others. Ability to comply with all Good Shepherd policies and procedures that are job-related and consistent with business necessity. Ability to effectively communicate with patients and provide competent care as appropriate to the ages of patients served by this position.
• Excellent telephone skills, overall communication skills [written/oral], critical thinking, proofreading, organizational and relationship skills.
• Computer Skills
• Computer literacy is desired.
• Advanced skills in Microsoft Office including Word, Excel, PowerPoint, Visio and Outlook email system

Work Type: 

Full Time