Performs diverse executive level administrative support and reports to the VP, Supply Chain. By nature of the position, a high degree of professionalism is required dealing with exposure to sensitive information throughout requiring the use of tact, diplomacy, discretion, judgment and decision-making. Coordinates and plans meetings with staff, suppliers and executives. Serves as the Supply Chain Administrator for the Policy Manager Tool and SharePoint sites. Maintains contact lists and the teamâ€™s information. Coordinates travel and completes expense reports. Responsibility as the teamâ€™s point of contact for supplies, copier and building related questions.
Serves as the Supply Chain Administrator for the Policy Manager Tool and SharePoint sites.
Coordinates meetings with staff, suppliers and/or ministry executives.
Meeting planning for onsite or off-site group meetings that could include maintaining participant list, travel arrangements, room preparation and setup, hotel coordination, catering/meals, technology requirements, printing meeting materials.
Takes notes and drafts the meeting minutes for specific meetings.
Schedules travel and complete expense reports.
Maintains the teamâ€™s annual conference participation calendar.
Maintains the teamâ€™s contact information, birthdays, new hire dates.
Maintains office and kitchen/Park supply inventory levels.
Provides system-wide updates to the team.
Coordinates catering orders and team celebrations.
Serves as the point of contact for copier, IT or building related questions.
Collection and distribution of daily mail and/or packages from the mailroom.
Sends certified letters and mail as requested.
Prepares presentations and reports as requested to include PowerPoint, Excel and Word documents.
Add contacts to contact list. Other special projects and duties as assigned.
High school diploma or equivalent
Some college preferred or equivalent background gained through experience and training
Excellent organizational, interpersonal, and executive assistant skills
Minimum of five (5) years executive assistant /administrative assistant experience at the senior executive level
Fluency in oral and written English
Proficient in all Microsoft Office products; i.e., Word, Excel, PowerPoint
CHRISTUS HEALTH is an international Catholic, faith-based, not-for-profit health system comprised of almost more than 600 services and facilities, including more than 60 hospitals and long-term care facilities, 350 clinics and outpatient centers, and dozens of other health ministries and ventures. CHRISTUS operates in 6 U.S. states, Colombia, Chile and 6 states in Mexico. To support our health care ministry, CHRISTUS Health employs approximately 45,000 Associates and has more than 15,000 physicians on medical staffs who provide care and support for patients. CHRISTUS Health is listed among the top ten largest Catholic health systems in the United States.