The Clinical Business Coordinator, in collaboration with clinical leadership, focuses on implementing, administering, and monitoring business operations that support the nursing process and its workforce.
Identifies need for capital equipment and repair of such. Verifies staffing model with Business Manager to ensure clinical efficacy.
Attend/participate in PCC, organizational and house-wide meetings and initiatives as the business representative for the unit (capital planning, budget planning, performance improvement meetings, enterprise resource planning).
Participates on departmental and interdepartmental committees to address system problems/issues and facilitate information exchange.
Verify for each staff or contracted personnel that, where relevant, education and training are consistent with applicable legal and regulatory requirements and hospital policy, that the individual is licensed, certified or registered, and that the individual's knowledge and experience are appropriate for the job assignment
Participates in annual learning needs assessment development
May supervise Administrative Assistant(s).
PLANNING and Organizing
Accountable for managing process and procurement for equipment/supplies:
Evaluate new products; maintain med supply PAR Levels
Serve as equipment and supply liaison
Manage lease contracts in collaboration with Service Center/contracts office
Accountable for communicating and monitoring budget to ensure financial targets are met according to standard Vanderbilt operating procedures.
Completes variance reports and create justification spreadsheets for unique circumstances affecting the staffing budget (e.g. large amounts of OT in one department)
In collaboration with clinical leadership, prepares annual operating and capital budgets following established guidelines and using benchmark data.
Monitor expenses to established budget and staffing plan. Develops and implements action plans for variances to the established budget.
Prepare ad hoc financial and budget reports.
On behalf of clinical leadership, complete and oversee execution of capital and capacity planning. Analyzes utilization of assigned space and makes recommendations on utilization opportunities and/or space needs. Creates and plans for new offices and space; works with EVS (cleaning); ensure signage is correct and in place
Monitors throughput. Address barriers and identifies resources required to maintain patient flow that meet area volume goals. Outpatient/procedural: Measures and contributes to improvement in patient access, cycle times, and patient wait times.
Supervise clinical and business technology upgrades; grant security access
BUILDING RELATIONSHIPS and SERVICE
Assists clinical leadership in monitoring results for community survey action plan. Provides progress reports and submits the plan of correction.
QUALITY, COMPLIANCE, and SAFETY
Develop systems and processes that ensure and demonstrate staff compliance with regulatory standards : Monitor compliance ; Round with surveyors and support services reps Identify EOC needs and follow up EOC issues; In collaboration with clinical leadership, review and revise disaster plan. Provides data that helps measure readiness for external surveys CATS oversight Conduct med scanning compliance
Manage risk and quality initiatives: Conduct quality process improvementMonitor first reports of injuryIn collaboration with quality and safety personnel, conduct event analysis and develop action plans; Conduct CDRs discrepancy review
Create audit schedules, ensures audit completion, compiles data for review: *Manage audits; *Review audit results and establish an action plan *Manages policy review schedule
In collaboration with clinical leadership, ensure that defined quality standards are met within area of responsibility
Implements area specific policies and practice guidelines in accordance with VUMC policy and regulatory standards using standardized tools and instruments.
Monitors compliance with areas specific individual performance goals and competence
Communicate budget calendar and process.
Responsible for change management processes for staff around business and operations, including coordinating implementation of new policies.
Attend/participate in PCC meetings.
Accountable for utilizing Shared Governance framework that identifies and addresses issues, solves problems and evaluates outcomes.
Actively participates in unit board meetings.
Monroe Carell Jr. Children's Hospital at Vanderbilt is one of the nation's leading children's hospitals. We treat and help prevent all health issues ranging from colds and broken bones to heart disease and cancer.
The world-class facilities at Children's Hospital are a testament to our community's dedication to the health of children. Constructed in 2004 and expanded in 2012, our 271-bed hospital is a child-friendly place built on the science of healing.
A building alone does not make a great hospital. Our exceptional medical teams and the generous support of people like you enable us to provide every child who comes to us with the hope of improved health. Children's Hospital is a nonprofit facility. No child who needs our services is denied care on the basis of limited ability to pay.
Many of our doctors and surgeons are nationally recognized researchers who are finding new ways to cure and prevent childhood diseases. Their work preventing and treating premature birth, cancer, heart disease, spina bifida, and many other conditions is an investment in the future. We are at an important crossroads in child health. Our commitment to research and advocacy positions us to bring the promise of good health to children and families in our community and to share that hope with the world.
Typical Business Hours
Discover Vanderbilt University Medical Center:
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Bachelor's Degree (or equivalent experience) and 1 year Healthcare experience preferred OR Associate's degree and 5 years healthcare experience
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period. Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As t...he largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.