Start the day excited to make a difference...end the day knowing you did. Come join our team.
Job Summary: This position is accountable to perform clerical and administrative support, including word processing, scheduling, supporting and/or managing special projects, and various other duties related to the effective operation of the department.
Essential Functions and Responsibilities:
Performs routine clerical, administrative, and secretarial duties as assigned in a prompt, effective, and confidential manner to ensure department efficiency.
Interacts courteously and effectively with all department customers to give assistance, answer questions, and facilitate departmental operations. Exhibits a positive and professional image.
Maintains daily appointment calendars. Schedules and coordinates meetings which may include registration, travel, and lodging arrangements.
Transcribes and prepares departmental correspondence and reports.
Prepares correspondence, policies, meeting minutes, forms, guidelines and other general typing, as directed. Creates and maintains a filing system which organizes materials to ensure quick accessibility.
Sets up and utilizes audio-visual equipment as needed.
Creates and enhances audio-visual presentations as needed in a timely and efficient fashion.
Performs special projects in order to meet identified project goals and objectives.
Monitors and maintains levels of office supplies which include processing vouchers and requisitions to assist in the maintenance of necessary equipment and supplies.
Participates in educational programs to enhance professional growth and development. Keeps abreast of current educational literature related to position. Researches and prepares information, as requested.
Performs other duties and responsibilities as assigned.
High school graduate or equivalent with some college preferred.
At least three years of recent secretarial experience; administrative experience preferred.
Typing speed of 50 wpm required.
Proficient interpersonal, writing, and other communication skills required.
Previous experience with Microsoft Office, personal computer knowledge including, but not limited to, word processing, spread sheets, electronic calendars, database management, graphics, presentations, and Internet communications.
As an EOE/AA employer, the organization will not discriminate in its employment practices due to an applicant's race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.
A Not-for-Profit Regional Healthcare System Dedicated to Excellence. From our humble beginnings in Fredericksburg, Virginia as an eight-room hospital to our modern not-for-profit regional system, Mary Washington Healthcare has seen enormous growth and development in the past 100 years. Today, we are made up of two hospitals and 28 healthcare facilities and wellness services. Community leaders volunteer on our Board of Trustees in order to guide the continued growth and direction of our health care system.