Department: HIM Coding FTE: 1.00 Full Time (30 - 40 hours per week) Shift: Days
Position Summary: Plan, organize and supervise the daily operation of the following: Coding, DRG assignment, compliance, documentation and improvement initiatives, and revenue cycle monitoring. Research, develop and submit proposals for health information management improvements to quality and productivity of HIM services; recommend, develop and present staff and provider in-service education to adequately improve quality and performance. Promote medical records automation throughout the enterprise. Ensure adherence to Hospitals and departmental policies and procedures. No patient care assignment.
Detailed responsibilities: * STRATEGIC PLANS - Research, develop and promote electronic health information efforts throughout the hospitals. Develop, implement, and monitor short and long range department goals, objectives, strategic plans, policies and operating procedures; monitor and evaluate programmatic and operational effectiveness, to make changes required for improvement * FUNDING - Advocate HIM automation planning, funding and implementation. Monitor DNFB (discharged not final billed) report to ensure adequate policies and procedures. Identify documentation and timely completion of healthcare information needed for reimbursement of services provided. Recommend and initiate improvements to the revenue cycle * COMMUNICATION - Communicate Hospitals and departmental policies and procedures to supervisors and employees. Develop, implement and maintain communication through use of situational leadership documentation and employee journals. Keep Director informed of activities, needs, and problems * COORDINATION - Coordinate the activities of the department internally and externally as needed through a variety of standing and ad hoc committees * SUPERVISION - Monitor time sheets for all assigned personnel and complete payroll * RECORDS - Establish management control procedures in order to optimize the efficient and effective handling of medical records and related documents * QUALITY - Conduct productivity and quality assessments for all assigned staff, monitoring accuracy, completeness, timeliness of all functions. Perform quality reviews, research, and appropriate follow up on all issues * COMMUNICATION - Keep Director informed of activities, needs and problems * TRAINING - Develop and administer efficient operating procedures for the department and provide training to ensure compliance with standards. Maintain attendance rosters and documentation (agenda, handouts, etc.) for training programs. Provide in-services for staff to increase productivity, accuracy and document activities in the department continuing education manual * EDUCATION - Coordinate training needs of staff and providers for improving the quality and accuracy of assigned responsibility. Coordinate physician education needs to improve physical documentation to meet accreditation and licensing standards for quality, timeliness, and completeness of medical record documentation * PROCESS IMPROVEMENT - Interact with physicians and outpatient clinic managers to ensure coding accuracy and appropriate clinical documentation. Initiate corrective action to ensure resolution of problem areas identified. Recommend revisions to Director as needed * CONFIDENTIALITY - Maintain medical record confidentiality and legal requirements * CUSTOMER RELATIONS - Establish and maintain good rapport and effective working relationships with patients, visitors, physicians and Hospitals employees * SUPERVISION - Develop efficient organizational structure, supervise employees - select, terminate, train, educate, correct deficiencies, perform appraisals, issue discipline, counsel, schedule work assignments; encourage staff teamwork and growth initiatives * DEVELOPMENT - Enhance professional growth and development through participation in educational programs, reading current literature, attending in-services, meetings and workshops
Education: Essential: * Bachelor's Degree Education specialization: Essential: * Bachelor's in Related w/in 36 Months of Hire
Experience: Essential: 1 year directly related experience
Nonessential: 1 year management experience
Credentials: Essential: * RHIA or RHIT or CCS or CPC
Physical Conditions: Sedentary Work: Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time, but may involve walking or standing for brief periods of time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Working conditions: Essential: * No or min hazard, physical risk, office environment