Career Center
Cincinnati, Ohio
Morrisville, North Carolina
Palm Beach Gardens, Florida
New York, New York
Morrisville, North Carolina
Pleasanton, California
Posted: 02-Mar-23
Location: Austin, Texas
Salary: Open
Internal Number: 10434303
Summary:
This position, working with and reporting directly to the Vice President of Advocacy and Government Affairs provides administrative, technical and office management support and is responsible for certain grants-related issues for the Advocacy department. This administrative position requires a high degree of professionalism and involves on-going skill development in the areas of administrative support and grant acquisition, development, and reporting, and requires daily interaction with external professional staff of other system departments (i.e., Finance) and internal executive staff and exposure to sensitive information necessitating the exercise of confidentiality, mature judgment, and independent decision-making.
- Provides administrative support for the Advocacy staff, including coordinating various projects requiring technological assistance
- Schedules, organizes, and coordinated departmental meetings
- Prepares materials and decides as needed for meetings and conferences
- Handles confidential calls and correspondence as necessary for legal counsel staff
- Collates consultant invoices to appropriate departmental recipients and coordinates payment process with accounting
- Coordinates with other departmental staff to maintain and update the Advocacy intranet site, including the preparation, posting, and updating of materials on the site
- Coordinate all governmental grant requests and monitor submission and tracking
- Participates with internal and external staff in regular status meetings and conference calls to identify grant opportunities and coordinate appropriate submissions and tracking
- Acts as liaison between the external staff and internal executive staff on matters affecting the department's administrative and grant related needs
- Provides new department staff with introduction and basic information on grants
- Extracts data and create reports as requested
- Provides technical support staff users of office automation software including Microsoft Office, and unique advocacy software
- Assists staff in staying electronically linked
Requirements:
- High School Diploma
- 0-1 years of previous experience required
Work Type:
Full Time
