Rocky Vista University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race, color, religion, gender, national origin, disability, or veteran status. Rocky Vista University is an Equal Opportunity Employer.
To be considered for this position applicants should submit a resume/cover letter and salary requirements.
SALARY:
$16.44 - $20.52+ per hour. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.
BENEFITS:
RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee's contribution. A hybrid work model with remote flexibility is also available for eligible positions.
Commitment to Inclusive Excellence: We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.
RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
Primary Purpose
Provide full-time, on-site administrative support to the department faculty at the RVU-MCOM campus in Billings, Montana.
Essential Job Functions
Assist faculty with their planning and execution of curricular activities including labs, lectures, quizzes, exams, and small group activities.
Coordinate student lab group assignments.
Assists Department Chair with calendar and departmental organization
Creates course modules for Clinical Sciences department
Track student attendance.
Coordinate adjunct faculty teaching assignments and submit timecards.
Order and receive supplies for the department, including submission of requisitions.
Schedule departmental meetings and organizing other departmental events as assigned.
Assist faculty in organizing work-related travel and reimbursement requests.
Serve as the support staff and record keeper to assigned committees including scheduling, attending, and taking minutes.
Provide individualized student support
Performs general office support duties including maintaining electronic and paper files, answering phones, completing reports, creating correspondence, proofreading, maintaining office equipment, and overall departmental organization
Other duties as assigned by the Chair of the Department of Clinical Sciences or his/her designee.
Marginal Job Functions
Assist administration, faculty, and staff in special projects as necessary.
Required Knowledge, Skills, and Abilities
Ability to communicate well and work effectively in a team-based environment.
Working level of computer skills, specifically Microsoft Office products (Word, Excel, and Outlook) as well as video conferencing (e.g. Zoom).
Ability to work with a high level of attention to detail, organization and quality.
Ability to multi-task effectively and efficiently.
Ability to recognize and solve problems quickly.
Ability to maintain strict confidentiality of protected data (student grades, etc.)
Ability to learn new software programs.
Effective time management skills and ability to meet deadlines.
Initiative and independence in carrying out job responsibilities.
Ability to keep a clean and well-organized working environment.
Support for RVU's institutional values, which are service, integrity, diversity, excellence, collegiality, innovation, and compassion.
Demonstrated commitment to valuing equity, diversity and contributing to an inclusive working and learning environment.
Minimum Qualifications
High School diploma or equivalent
Experience working in an administrative support role or in similar roles performing support functions and detail-oriented tasks
Experience working in various software programs
Preferred Qualifications
Professional certificates or college degree (associates or other advanced degree).
Advanced level of computer skills, specifically Microsoft Office products (Word, Excel, Outlook, and PowerPoint).
Professional background or experience in education.
Knowledge of scientific and medical terminology.
Final applicant will be required to pass background check and drug screening.
Qualified applicants will be contacted. There may be an additional video interview for you to complete. Please watch your email including spam and promotions folder.
Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all positions at the University.
Ability to orally communicate effectively with others;
Ability to communicate effectively in writing, using the English language;
Ability to work cooperatively with colleagues and supervisory staff at all levels;
May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;
May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;
May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.
